Do you know how much time your team is wasting daily? Or how much time your employees are spending working on trivial tasks as compared to important ones? While some people might say time-tracking apps are pesky, it’s essential to clear the air and affirm that time-tracking is essential. The best time-tracking apps can be your most trusted ally in finding out how everyone in a project lifecycle is spending their time day in and out.
Managing a project is no cakewalk. From handling client work to marketing, record-keeping, software project estimation, implementing rounds of feedback, invoicing, and more, project management is complex. If you want to stay on top of every task and control where you spend your energy, having the best time-tracking app on deck is indispensable.
Wondering how time-tracking software can make project management easy? Here you go!
#1 Precise Allocation Capabilities
Remember those days when you had to jump between time slots on pen and paper to map out who would be working on what? Even when you don’t roll the dice back in time, think about the days when complex spreadsheets were the root cause of your headache as they were the only way to manage workload distribution and task allocation. Daunting, right? However, now businesses are riding on the digital transformation tide, and when you join that wave, leveraging time-tracking apps can be a great idea to get precise insights into how time is allocated across different projects and tasks. Project managers can accurately monitor the time spent on each project and activity, identify bottlenecks, optimize workflows and allocate resources more effectively. Utilizing a windows time tracker can provide further precision in monitoring work hours and project tasks.
For example, considering effective examples of delegation in the workplace can show how well your team members are managing their assigned tasks, helping you make better decisions about task distribution and resource management.
#2 Organized Workflows
The data collected through tracking apps is no less than a goldmine of information for future project planning and estimation. By analyzing historical time records, project managers can make informed decisions about project timelines, budgeting and workload distribution. In a nutshell, having a time-tracking app is a more proactive approach that helps in setting realistic expectations and mitigating the risk of project delays or cost overruns.
#3 Remote Work Facilitation
Having an app to track time doesn’t just help to simplify the billable hours by generating detailed reports; it also helps to facilitate remote work. These apps offer remote access from any location, so project managers and team leads can keep an eye on who’s working on what irrespective of their physical location.
#4 Better Project Profitability
If resources are managed efficiently, client-focused projects are more likely to be successful. When organizations use a time-tracking app to handle projects, the application reduces costs and efforts spent on correcting manual errors and increases profit margins while fulfilling stakeholder expectations. Effectively managing resources using tracking software can help improve ROI by reducing costs, increasing product quality, and increasing client satisfaction.
#5 Better Work-Life Balance
Lastly, with a time tracking application, project managers ensure every task is completed on time and within the confined amount of available resources. So, nobody has to work overtime or suffer from burnout just to ensure projects are completed on time. How does this help? This saves organizations the money they would have spent on overtime costs and promotes better work-life balance for employees.
How can eResource Scheduler help?
When project managers or executives in leadership positions discuss the process of building a schedule, they usually refer to the first six processes of time management. This includes the following:
- Planning and schedule management
- Defining project activities
- Sequencing activities
- Estimating resources
- Estimating durations, and
- Developing project schedules
The point of scheduling is to bring together the work and break it down into actionable tasks so the project objectives can be achieved within the promised timeline with limited resources. With eResource Scheduler, organizations can make resource scheduling easy and identify and schedule qualified resources from a centralized database. Teams and project managers can use the software to define hourly cost and billing rates, get insights into project and resource profitability, and take control of the bottom line. One of the most common forms of the project schedule is a Gantt Chart and an eResource Scheduler can help to orchestrate project activities with a Gantt chart. The software can be used to capture actual time spent on projects and generate custom reports that highlight the gaps between scheduling and reality.
Conclusion
77% of high-performing teams use project management software, and you can do it too. Around 12% of resources are wasted due to bad project management, and if you don’t want your resources to go down the drain in the same way, using resource management software can come in handy. Looking for the best time-tracking app or resource management software to ensure successful project completion on time and within budget? You can always go for eResource Scheduler or adapt bleeding-edge or synchronized techniques such as PERT, Critical Path Method (CPM), or more.
