Brief Summary:
It is not a simple job to manage time tracking and payroll tasks in a company. In this situation, manual handling can cause so many errors, which need to be avoided at all costs.
To cope with this, companies can automate these tasks with the help of many softwares, time card calculators, or even mobile applications.
Doing this not only helps to avoid miscalculations but also aid in preparing a timesheet and payroll corresponding to the working hours of employees.
How Can I Automate Time Tracking & Payroll?
You can do this with the help of the following methods:
Method # 01 (By Using Time Card Calculator):
The calculator is available online and helps to track the following tasks:
✅ Working hours of employees
✅ Salary calculations for the working hours (based on hourly wage rate)
✅ Overtime pay calculations
✅ Weekly and Bi-weekly timesheets
By using this, HR teams can manage the time tracking more efficiently. It can also help avoid any miscalculations and prepare a payroll justifying the working of employees.
Best Calculators Brands:
▶ Redcort (Online Calculator Version)
▶ Timecardcalculator.net
▶ Thetimecalculator.org
▶ Calculator.net
▶ The Clock Wizard
Method # 02 (By Using Software):
A time card software helps to prepare detailed timesheets, and perform automated salary calculations, and reporting tasks. You can consider it as the offline version of the time card calculator (as mentioned above). But features might vary from one software to the other.
Whether you are running a small business, a medium enterprise, or a wide-scale business, you have multiple options to choose from as per your needs.
Best Software for Time Tracking:
▶ Paymo:
Provides time tracking along with invoice management.
▶ Timely:
Automates the time-tracking tasks without any problem.
▶ Toggl:
Mainly helpful for freelancers for time tracking.
▶ RescueTime:
Allows to work without any distractions.
Method # 03 (By Using Mobile Applications)
This is the 3rd option in our list. Mobile time-tracking apps can readily let you reduce administrative burdens plus improve productivity. The best thing about these is they are mobile-compatible and both (employers and employees) can use them for time-tracking tasks.
Many applications also allow them to geolocate their employees by using the “GEOLOCATION” feature built-in. HR teams can set working hours and break time rules to automatically calculate the exact working hours at the end of each month. Some might help you do this for each day, week, bi-weekly, and monthly.
Best Mobile Apps for Time Tracking:
▶ Connecteam:
One of the best employee time tracking applications.
▶ GPS Tracking:
Includes GPS feature that allows HR to locate employees to know whether or not they are in the same location they were supposed to be at a certain time.
▶ Time Doctor:
Considered good for small to medium-scale businesses.
▶ Jibble:
Good choice for project time tracking.
What Features to Look For In Time Tracking Tool?
Whether you are using a free time card calculator, software, or even a mobile app, you need to consider the following basic features before actually start using them:
✔️ Multiple Tracking Methods:
Helps to enter data manually, automate tracking, and enable GPS tracking for field employees.
✔️ Timesheet Approvals:
Offer approval process with automated workflows.
✔️ Payroll Calculations:
Automates calculations for salary & overtime pay.
✔️ Reporting & Analytics:
Provides various insights related to the productivity of employees, progress of projects, and time usage.
✔️ Integrations:
The tool is compatible with various business tools like accounting and project management softwares.
✔️ Project & Task Tracking:
Enable time tracking at project and task level for deep analysis of the employee’s productivity.
Related Questions!
What is the main purpose of using time tracking?
The main purpose behind tracking time is to identify where an employee is surfing his/her time.
What is HR tracking?
HR tracking is a process that corresponds to key HR activities. These include employee engagement, performance, retention, cost per hire, and many other related things.
